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Tuition and Service Fee Waivers

Civil Service Employee or Retiree Attending College

Civil Service employees and retirees may be eligible for an employee tuition waiver. Select one of the following for more information:

Policy Information
Eligibility Requirements
Application Procedure


Policy Information

The tuition waiver benefit for an active Civil Service employee or Civil Service retiree attending college provides the following benefits and has the following limitations.

  • Under the current Sections of the Internal Revenue Code, the value of undergraduate tuition waivers is not subject to taxation. Effective January 1, 2006, the University adopted an Educational Assistance Plan, complying with Internal Revenue Code Section 127, which excludes the value of graduate-level tuition waivers from taxable income up to $5,250 per year.
  • Employees must meet the admission requirements for the institution they are attending, and space must be available in the desired course.
  • Prior to enrolling in course(s), an employee should discuss with his/her supervisor any arrangements that will be necessary for course(s) taken during working hours.
  • Employees who resign or are terminated lose their eligibility for tuition and fee waivers and may not continue to attend courses. If an employee has worked 91 days in the semester at the time he/she resigns or terminates, he/she may complete the course and does not have to repay the waived tuition.

Eligibility Requirements

Eligibility

To be eligible for a tuition and fee waiver you must be in a status appointment or an appointment designed to qualify for status (learner, trainee, apprentice, or provisional) of 50 percent or greater. Civil Service retirees, including those who return to full-time or part-time employment, are also eligible.

Universities Offering Tuition Waivers

Retirees can only receive tuition and fee waivers for courses at one of the University of Illinois campuses (UIC, UIS, or UIUC).

In addition to attending one of the University of Illinois campuses, active Civil Service employees can attend other State Universities Civil Service System institutions. These include:

  • Chicago State University
  • Eastern Illinois University
  • Governors State University
  • Illinois State University
  • Northeastern Illinois University
  • Northern Illinois University
  • Southern Illinois University
  • University of Illinois
  • Western Illinois University

Credit Hours Limits - Attending the University of Illinois

An employee on a 100 percent time appointment is eligible to receive a waiver for a maximum of 11 credit hours per semester.

An employee on a 50 percent to 99 percent time appointment is eligible to receive a waiver for a maximum of five credit hours per semester.

During the summer session, tuition and fee waivers are reduced to 50 percent of the credit hours allowed for a semester.

Credit Hours Limits - Attending other State Universities Civil Service System Institution

An employee on a 100 percent time appointment is eligible to receive a waiver for six credit hours per semester.

An employee on a 75 percent to 99 percent time appointment is eligible to receive a waiver for four credit hours per semester.

An employee on a 50 percent to 74 percent time appointment is eligible to receive a waiver for three credit hours per semester.


Application Procedure - based on the campus where you are employed.

CHICAGO

University of Illinois at Chicago (UIC) employees follow these procedures to apply for a tuition and fee waiver.

If you are employed at UIC and will be attending UIC:

  • Enroll in the course(s). No waiver form is required.
  • The Financial Aid office credits the employee for value of waiver based on appointment criteria in the payroll system.

If you are employed at UIC and will be attending UIS or UIUC, OR you will be attending another State Universities Civil Service System institution:

  • Enroll in the course(s).
  • Complete and submit the online Tuition Waiver application. IMPORTANT: Illinois State University (ISU) will no longer accept the online application. Employees who are attending ISU should instead complete the ISU Request for Inter-Institutional Waiver of Tuition For Employees.
  • The Human Resources office will notify the Financial Aid office of the University you plan to attend (or the Human Resources office of the University of Illinois campus you plan to attend).
  • Contact the Financial Aid office of the attending University if you are incorrectly billed.

SPRINGFIELD

University of Illinois at Springfield (UIS) employees follow these procedures to apply for a tuition and fee waiver.

  • Enroll in the course(s).
  • Complete and submit the online Tuition Waiver application. IMPORTANT: Illinois State University (ISU) will no longer accept the online application. Employees who are attending ISU should instead complete the ISU Request for Inter-Institutional Waiver of Tuition For Employees.
  • The campus Human Resources office will notify the Financial Aid office of the University you plan to attend (or the Human Resources office of the University of Illinois campus you plan to attend).

URBANA-CHAMPAIGN

University of Illinois at Urbana-Champaign (UIUC) employees follow these procedures to apply for a tuition and fee waiver.

If you are employed at UIUC and will be attending UIUC:

  • Enroll in the course(s). No waiver form is required.
  • The Financial Aid office credits the employee for value of waiver based on appointment criteria in the payroll system.
  • Any questions regarding tuition waivers should be directed to the Office of Admissions and Records at (217) 333-0210.

If you are employed at UIUC and will be attending UIC or UIS, OR you will be attending another State Universities Civil Service System institution:

  • Enroll in the course(s).
  • Complete and submit the online Tuition Waiver application. The Human Resources office will notify the Financial Aid office of the University you plan to attend (or the Human Resources office of the University of Illinois campus you plan to attend).
    • IMPORTANT: Illinois State University (ISU) will no longer accept the online application. Employees who are attending ISU should instead complete the ISU Request for Inter-Institutional Waiver of Tuition For Employees.
    • If attending Eastern Illinois University, include your EIU E number on the Tuition Waiver Application in the Comments section.
  • If you change the number of credit hours or change the course you are taking, a new tuition waiver form must be completed and submitted.
  • A delivery fee may be charged to the employee. This fee is not waived.


Maintained by University Human Resources | Contact Information | Last Update: 10-January-2013 | ID: 1154