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Time Off and Leave

Sabbatical Leave

Under certain circumstances, a member of faculty with the rank of professor, associate professor, or assistant professor, may be granted a sabbatical leave of absence with pay for the pursuit of study or research. The object of sabbatical leave is to increase the individual's value to the University; however, work toward a graduate degree is not a qualifying basis for a sabbatical leave.

Specific information on the following topics can be found below:

Eligibility
Approval
Length of Leave
Benefits Continuation
Compensation
Returning from Leave
Revision in Sabbatical Plans
Policies
Application


Eligibility

Faculty members who have served the University on a full-time appointment as an assistant professor or higher rank since the faculty member's original appointment or since the termination of that faculty member's last leave on salary, are eligible.

For faculty members on nine-month appointments, credit toward a sabbatical leave will begin to accumulate at the beginning of the first semester after returning from a sabbatical to full-time service.

For faculty members on twelve-month appointments, credit will begin to accumulate upon return from sabbatical to full-time service. For example, if a staff member is on sabbatical leave the first semester of a given academic year, credit toward the next sabbatical begins to accumulate at the beginning of the second semester of that same academic year.

Service that has been counted toward a sabbatical leave cannot be counted toward an administrative leave, and vice-versa.

Time spent on leave of absence without pay from the University may not be counted as credit toward a sabbatical leave.

Tell me about: Sabbatical Leave for Probationary Faculty


Approval

The leave must be recommended by the head or chair of the faculty member's unit with the concurrence of the dean, and is subject to review by the Research Board and approval by the Provost. All sabbatical leaves are granted by the Board of Trustees, upon recommendation of the President.

Executive Officer's Approval
The executive officer's approval should be based on a genuine, positive judgment that the unit can operate effectively in the member's absence. Article IX, Section 6.b. states:

In recommending a leave with pay according to any of the options provided, it shall be understood by all recommending officers concerned that the department in which the applicant is teaching or working undertakes, so far as is practicable, to carry on during the applicant's absence without increase in the departmental budget, such part of the applicant's work as the interests of the department and of the University require to be continued without interruption during the period of absence.

Dean's Approval
The Dean's role is to review the executive officer's ability to maintain the operations of the unit taking into account all sabbaticals requested in the unit.

Research Board's Approval
The Research Board conducts a substantial review of every application for sabbatical leave. Incomplete applications may be returned. Inadequately supported applications may be rejected. It is important that the applicant follow all points in the instructions for completion of the application and "Statement of Plans."

Human Resources' Review
The campus Provosts office checks the sabbatical requests for eligibility requirements and inclusion of all the required information.

Provost's Approval
The Provost has responsibility for general oversight of the process and mainly focuses on its completeness and integrity with respect to individual cases.

Other Required Approvals
If the applicant is the principal investigator (PI) for a federally funded project and will be unable to actively manage the project for three months or more, the applicant must designate a substitute PI. This designation should be done via a letter initiated by the PI, approved by the department, and processed through Grants and Contracts for approval by the sponsoring agency.

In addition, if the applicant wishes to take University equipment off campus during the sabbatical, an Inventory Loan Agreement must be completed, approved, and filed in the administrative office of the loaning unit before any equipment is removed.

Leave of Absence Information and Form
Leave of Absence Information and Form (Rich Text Format)


Length of Leave

The following sabbatical leave options are available to faculty.

For faculty members on nine-month appointments:

  1. After eight appointment years of full-time service:
    • Two semesters at two-thirds salary
    • One semester at full salary.
  2. After six appointment years of full-time service:
    • Two semesters at one-half salary.
    • One semester at full salary.
  3. After four appointment years of full-time service:
    • One semester at two-thirds salary
  4. After three appointment years of full-time service:
    • One semester at one-half salary

For faculty members on twelve-month appointments:

  1. After nine appointment years of full-time service:
    • Three-fourths of an appointment year (nine months) at full salary.
  2. After eight appointment years of full-time service:
    • One appointment year (12 months) at two-thirds salary.
    • Two-thirds of an appointment year (eight months) at full salary.
  3. After six appointment years of full-time service:
    • One appointment year (12 months) at one-half salary.
    • One-half of an appointment year (six months) at full salary.
  4. After four appointment years of full-time service:
    • One-half of an appointment year (six months) at two-thirds salary.
  5. After three appointment years of full-time service:
    • One-half of an appointment year (six months) at one-half salary.
    • One-fourth of an appointment year (three months) at full salary.

A sabbatical leave of absence for a specified period of time at one-half pay cannot be changed to leave for a period of time at full pay without prior approval of all recommending officers - unless such option was requested in the original application and subsequently approved by the Board of Trustees.

The sabbatical leave options available to faculty are limited to those specified in the University Statutes. No other options can be negotiated or approved by departmental executive officers or deans. Article IX, Section 7.f., of the Statutes authorizes the President "to make appropriate adjustments in the terms of leave with pay to ensure equitable benefits for members of the faculty in exceptional cases where special consideration is warranted." Any deviations from the above options require prior approval of the Chancellor or his designee (the Provost) and the President or his designee (the Vice President for Academic Affairs.)


Benefits Continuation

Employees on an approved, work-related sabbatical leave are eligible to participate in the State benefits for a maximum of 24 months. The employee continues to receive the State paid contribution. If the employee does not return to work at the end of the 24-month period, coverage will be terminated.


Compensation

Compensation is based on appointment, length of service, and length of leave. See length of leave for specific information.

Tell me about:
Supplemental Funds
Employment on Sabbatical


Returning from Leave

Upon returning from sabbatical leave, the faculty member must submit, in duplicate, a written report on his or her activities, study, and travel during the leave. Submission should be made through the normal channel (executive officer, dean/director, Chancellor.)

Please note carefully the University statutory requirement (Article IX, Sec.7.d.) that a member who takes a sabbatical leave must remain in service to the University for at least one year following the return from leave. If this obligation is not fulfilled, the faculty member will be expected to reimburse the University for the salary paid while on sabbatical leave.


Revision in Sabbatical Plans

If a faculty member revises the sabbatical plans, a statement of the revised plans must be submitted to the Provost through regular approval channels. The statement may need to be reviewed by the Research Board.


Policies

Select the appropriate campus for specific policy information: Urbana | Chicago | Springfield.


Application

Application Process
Please read and understand the sabbatical information provided above, the campus sabbatical policies, and the application instructions before completing the application.

The application for sabbatical leave consists of three parts:

  1. Sabbatical Leave Application Form
  2. Purpose of Leave Statement
  3. Statement of Plan

Application Deadline
Faculty members should note the deadline for submission as determined by each academic year. Late sabbatical applications will be considered only with sufficient justification. Late applications may experience a considerable delay in approval to the extent that the faculty member may not be granted a sabbatical leave when desired.


Maintained by University Human Resources | Contact Information | Last Update: 17-November-2011 | ID: 1386