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E-Verify Frequently Asked Questions

The information presented below is for explanatory purposes only. More information will be posted as it becomes available. The University reserves the right to supplement or modify the FAQs as circumstances warrant.

What is E-Verify?
Who will be E-Verified?
How will I know if I need to be E-Verified?
How should I prepare to be E-Verified?
What if I do not have a Social Security Number?
If my previous employer ran my information through E-Verify, must I do it again?
I received an SSA or DHS Tentative Nonconfirmation result. Now what do I do?
Is time off from work available to resolve a tentative non-confirmation (TNC)?
If I am currently on a University-approved leave of absence or not working at one of the main campus locations, do I have to comply with the E-Verify process?
If I only work on a federal contract for a short period of time, do I have to be E-Verified?
Is anyone exempt from the E-Verify requirement?


What is E-Verify?

E-Verify is a free, Internet-based system operated by the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Services (USCIS) in partnership with the Social Security Administration (SSA) that allows employers to verify the employment authorization of their employees. Based on the information provided by the employee on his or her Form I-9, E-Verify checks this information electronically against records contained in DHS and SSA databases. (USCIS E-Verify Website)

Who will be E-Verified?

The Urbana and Chicago campuses are enrolled in E-Verify and will begin E-Verifying the following:

  • All faculty and staff members performing work on a federal contract with the E-Verify clause.
  • All new employees hired to perform work on a federal contract with the E-Verify clause.
  • Any employees transferred onto a federal contract with the E-Verify clause.

The Springfield campus is not enrolled in E-Verify.

Employees hired prior to November 7, 1986 who have remained continuously employed by the University of Illinois since that date will not be E-Verified.

How will I know if I need to be E-Verified?

Current and newly hired employees who perform work on a qualifying federal contract that contains the E-Verify clause will need to be E-Verified. Your campus/central HR office will contact the principal investigator (PI) associated with the federal contract to initiate the process.

How should I prepare to be E-Verified?

The following information applies only to employees who will perform work on a qualifying federal contract:

  1. You will be required to complete a new Form I-9, in which you must present any List A document OR a combination of a List B and a List C document. (Please note that if you choose to present a List B document, it must contain a photo.) View the Form I-9 Lists of Acceptable Documents.
  2. Locate the original document(s), as outlined above. Copies will NOT be accepted.
  3. Confirm that the documents are unexpired. (If they are expired, now is the time to renew these documents.)
  4. Verify that the information listed on the documents is current. (For example, if you have been married, divorced, or have otherwise changed your name, and have not yet changed your name through the Social Security Administration (SSA) or the Department of Motor Vehicles (DMV), you should take the necessary steps to ensure that your name appears correctly on these documents.)

What if I do not have a Social Security Number?

The E-Verify system requires a valid SSN for each employee; no exceptions. You will need to apply for a SSN as soon as possible. You will still be required to complete the I-9 process as usual, but the E-Verify query cannot be initiated until the SSN is obtained. In the meantime, because you will have completed the I-9 process, you will be allowed to work temporarily without the SSN or the E-Verify system result. It is important that you contact the appropriate HR office with your SSN as soon as you have received it, so that the E-Verify query can be initiated by the central/campus HR office.

If my previous employer ran my information through E-Verify, must I do it again?

Yes. Under the federal rule, all federal contractors are required to enter the worker's identity and employment information into the E-Verify system following completion of the Form I-9 at the time of hire. The federal government does not allow the University to rely on a previous employer's E-Verify result. This applies only to employees who perform work on a federal contract with the E-Verify clause, as explained above.

I received an SSA or DHS Tentative Nonconfirmation result. Now what do I do?

Receipt of a tentative nonconfirmation simply means that the information input in E-Verify does not match the information in the Social Security Administration (SSA) or Department of Homeland Security (DHS) database. If you believe this result is in error, please take the following steps:

  1. Indicate on the notice that you receive from campus/central HR that you wish to contest the nonconfirmation.
  2. Thoroughly review the information that you receive from campus/central HR on the Referral Form regarding the actions you must take to clear up the discrepancy. This information will include details on how to contact SSA or DHS.
  3. Continue to work; however, you must contact the appropriate office (SSA or DHS) within eight (8) government work days to resolve the discrepancy. You will need to coordinate with your immediate supervisor to find time to resolve the discrepancy within the eight day period.
  4. Once you have contacted the appropriate government office, the University will receive a response to your E-Verify query within 10 government work days. HR will notify you and your department of the final E-Verify result.

Is time off from work available to resolve a tentative non-confirmation (TNC)?

Employee requests for time off to resolve a tentative non-confirmation are handled pursuant to existing policies for approved absence or paid time off. Request time off through your supervisor and contact campus/central HR if you have any questions.

If I am currently on a University-approved leave of absence or not working at one of the main campus locations, do I have to comply with the E-Verify process?

All employees who are working on a federal contract with the E-Verify clause, including those who are currently on leave, must be E-Verified. If you are currently on a leave of absence or otherwise unable to visit your campus/central HR office to complete the process, you will be provided instructions on how to complete the process remotely.

If I only work on a federal contract for a short period of time, do I have to be E-Verified?

Yes. All individuals working on a federal contract that contains the E-Verify clause will be required to be E-Verified, regardless of the amount of time spent working on the contract.

Is anyone exempt from the E-Verify requirement?

Employees hired on or before November 6, 1986, who have remained in continuous employment since that time will not need to be E-Verified. The Immigration Reform and Control Act (IRCA) took effect on November 7, 1986 and began the use of the Form I-9 to confirm an individual's identity and eligibility to work in the U.S. If an I-9 was not completed because an employee was hired before 11/7/1986, the employee cannot be E-Verified.


Maintained by University Human Resources | Contact Information | Last Update: 11-May-2010 | ID: 4394