Time Off and Leave
The Board of Trustees determines the University recognized holidays and delegates authority to the President of the University to determine other such days to be designated.
The President shall determine or may delegate to the campus Chancellors the authority to determine the facilities to be open for the University recognized holidays.
Specific information on the following topics can be found below:
Civil Service employees in a trainee, apprentice, provisional, learner, or status appointment and all academic staff members are eligible for holiday benefits.
Employees must have worked as scheduled on their last scheduled workday before and the first scheduled workday after the University-observed holiday, or be on an approved paid leave. When an employee's retirement date falls on a University recognized holiday, the employee is not required to work the day after the holiday or be on an approved paid leave day to be eligible for holiday pay.
The University recognizes 11 holidays for all employees, including:
- New Year's Day
- Martin Luther King Day (President delegated)
- Memorial Day
- Independence Day
- Labor Day
- Thanksgiving Day
- Christmas Day
The President has delegated to each Chancellor the authority to designate the remaining four holidays to be observed on each campus.
Holiday schedules are designated by the Chancellor on each campus. Select the campus for the appropriate schedule: Urbana | Chicago | Springfield
The calendar holiday shall be observed as the University holiday when it falls on a weekday (Monday through Friday). When a holiday falls on Saturday, the preceding Friday will be treated as the holiday; when a holiday falls on Sunday, the following Monday will be treated as the holiday.
For full-time and part-time employees who work Monday through Friday, a holiday will always be a scheduled workday for eligible employees.
For employees who work schedules other than Monday through Friday, the calendar holiday will be observed as the holiday for both full-time and part-time employees who work other than five days a week, Monday through Friday schedules.
When a shift bridges two calendar days, one of which is a holiday, the shift that begins on the calendar holiday will be recognized as the holiday shift.
While observing a designated holiday, employees continue to receive the same State and University benefits as when actively working. All State-paid contributions continue.
Civil Service and Academic Employees
Full pay is received for the designated holidays. Employees with less than 100 percent appointment will receive a pro-rated share based on their appointment.
Prevailing Rate Employees
Prevailing rate employees are compensated in accordance with provisions of the appropriate multi-employer area agreement for any of the six University-wide holidays, which may be specified in such multi-employer agreement.
Prevailing rate employees will be paid as other eligible University employees for the five days designated holidays. They will receive no holiday compensation for any of the six University-wide holidays unless such University-wide holiday
is specified as a paid holiday in the appropriate multi-employer area agreement. Such employees shall be extended the option of charging any unpaid holiday to earned vacation and personal leave.
Select the appropriate campus and/or employee group for specific policy information.
General Rules Concerning University Organization and Procedure, Article IV
Policy and Rules for Civil Service Staff
Holiday Pay while on Jury Duty
Urbana: Please refer to General Rules above.
Chicago: Currently under review.
Springfield: Contact the campus Human Resources Office.