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Policy Administration

Policy and Rules for Civil Service Staff

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TABLE OF CONTENTS

NONDISCRIMINATION STATEMENT

PREFACE

POLICY 1: ORGANIZATION OF DUTIES AND RESPONSIBILITIES

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1.01 Delegation of Authority
1.02 Assignment of Duties and Responsibilities/Associate Vice President for Administration and Human Resources
1.03 Assignment of Duties and Responsibilities/The Chancellor at Each Campus
1.04 Assignment of Duties and Responsibilities/The Campus Human Resources Office
1.05 Responsibilities of Employing Units for Civil Service Human Resources Administration
1.06 Responsibility for Communication
1.07 Responsibility for Safety of Employees


POLICY 2: EMPLOYMENT AND SEPARATION

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2.01 Recruitment
2.02 Prerequisites for Employment/EEO/Civil Service Examinations
2.03 Filling Vacancies/Employment Registers
2.04 Employment Processing
2.05 Probationary Period
2.06 Work Reassignments
2.07 Seniority/Layoff and Retreat Rights
2.08 Work Reduction/Layoff
2.09 Separation
2.10 Retirement
2.11 Retirement and Service Awards

POLICY 3: POSITION CLASSIFICATION

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3.01 Position Descriptions
3.02 Position Reviews
3.03 Job Evaluation Program
3.04 Classification Requests/Appeals
3.05 Classification Requests During Layoff Periods
3.06 Determination of Position Appointment Type
3.07 Specification Requests

POLICY 4: WORK SCHEDULES, HOURS, AND WORK SUSPENSIONS

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4.01 The Workweek
4.02 The Workday
4.03 Work Schedules
4.04 Work Shifts and Hours
4.05 Reduced Schedules/Benefits Eligibility

POLICY 5: WAGE AND SALARY ADMINISTRATION

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5.01 Compensation
5.02 Equal Pay
5.03 Regional Compensation
5.04 Types of Pay Plans/General
5.05 Pay Retention/All Pay Plans
5.06 Starting Rates of Pay/All Plans
5.07 Anniversary Date Determination/Some Negotiated Pay Plans
5.08 Compensation Actions/All Pay Plans
5.09 Pay Plan Type: Prevailing Rate Pay Plan
5.10 Pay Plan Type: Negotiated Rate Pay Plan
5.11 Pay Plan Type: Established Pay Rates
5.12 Open Range Pay Plan
5.13 Open Range Pay Plan/Annual Range Review
5.14 Open Range Pay Plan/General Increases
5.15 Open Range Pay Plan/Merit Increases
5.16 Open Range Pay Plan Personnel Actions
Glossary of Compensation Terms

POLICY 6: OVERTIME

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6.01 Overtime Compensation Eligibility
6.02 Overtime Compensation for Eligible Employees
6.03 Overtime Compensation for Additional Pay Items
6.04 Employees Not Eligible for Overtime Compensation
6.05 Assignment of Overtime
6.06 Duplication of Overtime Premiums
6.07 Make-up Exception to Overtime Premium
6.08 Overtime Records

POLICY 7: VACATION AND PERSONAL LEAVE

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7.01 Eligibility for and Accrual of Vacation and Personal Leave
7.02 Determination of Service Years/Hours
7.03 Approval of Use of Accumulated Leave for Personal Reasons
7.04 Approval of Use of Accumulated Leave for Vacation Purposes
7.05 Transfer from One Employee Group to Another
7.06 Pay for Vacation and Personal Leave Upon Termination
7.07 Vacation and Personal Leave
7.08 Make-up Time and Compensatory Time Off/Special Service Credit and Leave Accrual
7.09 Effect of Workweek Change on Accumulated Leave

POLICY 8: HOLIDAYS

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8.01 Five (5) Designated Holidays
8.02 Relation of Work Schedule and Holiday

POLICY 9: HOLIDAY PAY

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9.01 Eligibility for Holiday Pay
9.02 Determination of Full Pay on a Holiday
9.03 Holiday Pay for a Non-Work Day
9.04 Payment for Work Required on a Holiday

POLICY 10: SICK LEAVE

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10.01 Sick Leave Usage and Approval
10.02 Shared Benefits Program/Sick Leave Bank
10.03 Effect of Conditions of Employment on Sick Leave Accrual
10.04 Computing Sick Leave Accrual for Compensatory Time and Make-up Time at Straight Time Rate
10.05 Transfer of Accrued Sick Leave/Academic to Civil Service and Vice Versa
10.06 Sick Leave Compensation Upon Termination

POLICY 11: APPROVED AND UNAPPROVED ABSENCES

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11.01 Eligibility
11.02 Approval of Leaves/Administration
11.03 Jury Duty
11.04 Military Leave
11.05 Funeral Leave
11.06 Special Leaves
11.07 Family and Medical Leave
11.08 Pregnancy Leave/Non-Occupational Disability
11.09 Disability Leave
11.10 Leave Without Pay/Extension of Certain Benefits Coverage
11.11 Occupational Disability/Special Provision for Law Officers, Correctional Officers, and Fire Fighters
11.12 Excused Absences with Pay/Approved Events
11.13 Excused Absence with Pay/Gift Day
11.14 Excused Absences Without Pay
11.15 Parental Leave
11.16 Victims Economic Security and Safety Leave

POLICY 12: GROUP INSURANCE PLAN, WORKERS' AND UNEMPLOYMENT COMPENSATION

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12.01 Group Insurance Plans
12.02 Optional Insurance/Benefit Plans
12.03 Continuation of Group Insurance While in Non-Pay Status
12.04 Transfer to Another State University or State Agency Within the State of Illinois
12.05 Group Insurance/Continuation Following Retirement
12.06 Group Insurance/Termination and Optional Continuation of Coverage
12.07 Workers' Compensation
12.08 Illinois Unemployment Insurance Act

POLICY 13: STATUTORY AND INTER-INSTITUTIONAL BENEFITS

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13.01 Inter-Institutional Tuition Waivers
13.02 Service Credits For Past Service/Reciprocal Employers
13.03 Credits for Vacation and Personal Leave Benefits/Reciprocal Employers
13.04 Credit for Unused, Noncompensated Sick Leave/Reciprocal Employers
13.05 Child of Employee Tuition Waiver

POLICY 14: EMPLOYEE DEVELOPMENT AND CAREER PLANNING

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14.01 Course Definitions for Tuition Waivers, Fee Exemptions, Prepayment, or Refund
14.02 Eligibility for University of Illinois Tuition and Fee Exemptions
14.03 Eligibility for Tuition Waivers/Prepayment/Refund, Work Related Courses
14.04 Eligibility for Tuition Waivers and Fee Exemptions/Deviations
14.05 Loss of Eligibility for Tuition Waivers and Fee Exemptions
14.06 Planning for Employee Development
14.07 Supervisory Training
14.08 Attending Courses and Training Programs/ Time and Expense Requirements

POLICY 15: LABOR RELATIONS AND NEGOTIATIONS

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15.01 Responsibility for Collective Bargaining
15.02 Incorporation of Federal and State Laws and University Policy and Rules
15.03 Approval and Distribution of Collective Bargaining Agreements
15.04 Use of University Facilities by Exclusive Representatives
15.05 Pay Status for Employees
15.06 Labor/Management Meetings

POLICY 16: CONDUCT AND DISCIPLINE

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16.01 Conflict of Interest
16.02 Non-University Financial Obligations
16.03 Political Activities
16.04 Employee Conduct in the Workplace
16.05 Solicitation on University Property
16.06 Corrective Action and Progressive Discipline
16.07 Disciplinary Suspension
16.08 Discharge
16.09 Dismissal in Probation

POLICY 17: GRIEVANCES

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17.01 Complaint Step
17.02 Grievance Procedure/Unit Head Step
17.03 Grievance Procedure/Appeal to Chancellor Step
17.04 Grievance Procedure/University Level Appeal
17.05 Employee and Employee Representative Participation
17.06 Request for Arbitration
17.07 Review by Civil Service System
17.08 Appeal of Discharges, Dismissals, and Involuntary Separations
17.09 Special Procedures

POLICY 18: OFFICIAL PERSONNEL RECORDS

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18.01 Adding or Removing Material
18.02 Retention and Disposal
18.03 Access by Employee
18.04 Access by Supervisors and Others Within the University
18.05 Release of Information to External Parties


Maintained by University Human Resources | Contact Information | Last Update: 05-December-2007 | ID: 390